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For boutique gyms and fitness studios

Stop running your gym from memory.

Aeon Kairos watches your leads, members and ads, then hands your team one list each morning: who needs you, why it matters, and exactly what to say.

Book a walkthroughSee a morning in the Action Center

The Monday problem

The gym runs on what you remember.

  • The lead texted Friday night. You saw it Monday.

    Someone reaches out. Life happens. By the time you reply, they have moved on.

  • The quiet ones leave first.

    The expensive losses are the silent ones. By the time anyone notices the pattern, they have already decided.

  • The consult is in an hour. There is no brief.

    No history, no last conversation, no idea what was promised.

A morning in the Action Center

Open it. Do what it says. Go coach.

5 items for today

  • LeadJordan M.: Lead replied 18 hours ago, not booked

    Why
    Jordan answered your follow-up text last night asking about class times. Nobody has replied since.
    Recommended action
    Reply today with two class times and a link to book a free trial.
    Suggested message
    Hey Jordan, it's the team at Northside Strength. Saturday 9am or Monday 6pm both have room. Want me to hold a spot?

  • ConsultPriya S.: Consult in 2 hours, brief ready

    Why
    Priya booked a consult for 3:00 pm. She said she wants to rebuild strength after a knee injury.
    Recommended action
    Open the brief before you walk in: history, last conversation and what was promised.
    Suggested message
    Hi Priya, looking forward to 3:00 today. I'll have a plan for easing back in after the knee.

  • MemberChris T.: Missed 3 of last 4 classes

    Why
    Chris usually trains three times a week. Attendance dropped over the past two weeks.
    Recommended action
    Send a personal check-in from the coach, not a promo.
    Suggested message
    Hey Chris, noticed we haven't seen you lately. Everything okay? Happy to adjust your schedule.

  • LeadSam R.: No-show yesterday, recovery window open

    Why
    Sam missed a trial class yesterday and has not rebooked. The easy window to reschedule is still open.
    Recommended action
    Offer an easy reschedule today.
    Suggested message
    Hi Sam, we missed you yesterday. No worries. Want to try Thursday at 6pm instead?

  • AdsFacebook ads: Ad frequency high, new leads slowing

    Why
    The same audience has now seen your trial offer several times, and new lead volume is falling.
    Recommended action
    Refresh the creative or widen the audience before spending more.
    Suggested message
    Note to self: swap the trial-offer creative this week and review the audience.

Demo with a fictional gym. Your list is built from your own leads, members and ads.

Same lead. Two gyms.

The Friday 8pm text.

Illustrative. Reply timing depends on your number's carrier registration and your settings.
WhenThe Aeon Kairos gymThe other gym
Fri 8:04 pmA prospect texts two gyms asking about trial classes.
Fri 8:07 pmThe Aeon Kairos gym replies in the owner's voice with two class times.Nobody is at the desk. The text sits unread.
Fri 8:12 pmShe books Saturday at 9 am.Still unread.
Sat 9:00 amShe attends. A consult brief is ready for the coach.Her trial class is at the other gym.
Mon 9:15 amShe is already a member.The other gym replies: "Hey! Sorry for the delay…"

Equal gyms don't stay equal when one of them stops dropping the ball.

How it works

One thread, from first text to renewal.

  • Leads

    AI follow-up texts new leads in your gym's voice, day or night, and hands off to a human when it should. Hard rules send cancellations, billing, injuries and minors to a person.

    Learn more

  • Members

    Members drifting toward cancellation are flagged from their attendance before they tell you. Consult briefs show history, the last conversation and what was promised.

    Learn more

  • Ads

    See which ads produce members, not just leads, and bring Facebook and Instagram lead-form leads straight into follow-up.

    Meta connection for new gyms opens after Meta's review.

    Learn more

  • Your team

    One list, routed by role. Every action and its outcome is logged.

    Learn more

It also runs the floor: classes and booking, check-in, point of sale and member chat.

How the Meta integration works

Your numbers

What does a quiet cancellation cost you?

$1,050

in monthly dues walking out ($12,600 a year)

$2,100

a year for each member you keep ($2,450 over an average stay)

Your numbers, your math. We don't predict results; during the founding program we measure yours.

Trust

AI that knows when to stop.

  • Hard handoff rules

    Cancellations, billing, injuries and minors go to a human, every time.

  • Every action logged

    Each action and its outcome is recorded, so you can see what was sent and by whom.

  • Your gym’s data stays yours

    Each gym’s data is isolated, and integration secrets are encrypted.

Meta integration · Privacy Policy

Built where it is used

Built inside a working boutique gym.

Aeon Kairos was built inside a working boutique gym and runs it every day. Every signal in the list exists because we missed it once.

Founding Partner program

We are taking on a small number of founding gyms.

It is a paid pilot: you get founder-led setup, a direct line to the founder and founder pricing if you stay, and we ask for daily use of the list and a weekly 15-minute call. Details on the walkthrough.

Who fits

  • A boutique gym or studio with roughly 50 to 300 members
  • You run trials or consults
  • The owner is willing to work the list daily
Book a walkthrough

Be present. We'll remember everything else.